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TheGalleryPro  ·  Client Portal

One link.
Everything
your client needs.

A private, branded portal for every client — gallery, album proof, highlight videos, raw photos, booking details and live pipeline status. All in one place.

Branded portal
Password protected
5 content tabs
Light & dark theme
WhatsApp-ready sharing
Mobile optimised
☀️ Light
Sofia & James
June 15, 2025  ·  Wedding  ·  Lahore
Booked
Shoot
Editing
Delivered
Gallery
Video
Album
Raw
Details
Sofia & James — Barat Shoot
Everything included
Cover photo hero
Live pipeline status
Inline gallery with lightbox
Video embeds
3D album proof
Raw photos folder
Booking details tab
Backend — CRM

Everything managed from
one client record

Add a client, fill in their details, link their gallery and album, log payments, add video links and a raw photos folder — then share one URL. That's it.

Clients / Edit: Sofia & James
Client Details
Full Name
Sofia & James
Email
[email protected]
Phone
+92 300 1234567
Event Date
June 15, 2025
Location
Pearl Continental, Lahore
Pipeline Status
Booked
Shoot
Editing
Delivered
Package
Package
Premium Wedding — 2 Day
Financials
TotalPKR 180,000
CollectedPKR 120,000
BalancePKR 60,000 due
PKR 80,000Jan 10 · Advance
PKR 40,000Mar 5 · 2nd instalment
Deliverables
📷 Photos ✓
📖 Album
🎬 Video
📁 Raw ✓
Linked Content
Gallery
Sofia & James — Barat
Album Proof
Sofia & James — Wedding
Raw Photos
drive.google.com/…
Videos
Highlight Filmyoutube.com/…
Behind the Scenesdrive.google.com/…
YouTube / Drive / Vimeo URL
Portal Access
Password
••••••••
Client Portal URL
thegallerypro.com/client/sofia-james
👤
Complete client profile
Store name, email, phone, event date, type, location, package name and notes — everything in one record.
💰
Payment log & balance tracking
Log each payment with a date and note. Advance paid auto-calculates from the log. Balance shown instantly — red when due, green when cleared.
✅
Deliverables tracker
Tick Photos, Album and Video as you deliver each one. When all three are checked, status auto-moves to Complete.
🔗
Link gallery, album & videos
Drop-down to assign the client's gallery and album proof. Add unlimited YouTube, Google Drive or Vimeo video URLs.
📁
Raw photos folder link
Paste a Google Drive or Dropbox folder link. Client gets a dedicated Raw Photos tab with a single button to access all their full-res files.
🔒
Password & portal URL
Set a unique password per client. Copy their portal URL with one click and send via WhatsApp or email — they're in immediately.
Pipeline status

Clients always know
exactly where things stand

A live pipeline bar sits below the hero on every client portal. Every stage updates the moment you change it in the CRM — clients see it immediately on their next visit.

Sofia & James
Wedding  ·  June 15, 2025
Booked
Shoot
Editing
Delivered
Booked
Contract signed, date confirmed
Shoot
Shoot day complete, editing begins
Editing
Photos being edited and curated
Delivered
Gallery and album ready for client — shows green and bold
🎯
4 clear stages
Booked → Shoot → Editing → Delivered. Clients see exactly where their project is without having to ask.
✨
Delivered turns green & bold
When all deliverables are marked as done, the Delivered stage turns bold green so clients know everything is ready — a satisfying visual confirmation.
⚡
Real-time updates
Change the status in your CRM and it reflects on the client's portal immediately. No manual syncing required.
🤫
Eliminates "where's my gallery?" messages
Clients see the live status on every visit. Fewer follow-up messages, fewer awkward updates — everyone's always in the loop.
5 Content tabs

Every deliverable in
one organised portal

Tabs only appear when content is available — a client with no videos won't see a Video tab. The portal adapts to what you've delivered so far.

🖼️
Gallery
Full masonry photo grid with lightbox, likes, and download. Photos are loaded inline — no iframe scroll trap.
🎬
Video
YouTube, Google Drive and Vimeo links auto-convert to embedded players. Add as many videos as you like.
📖
Album Proof
The 3D flip album viewer embedded directly in the portal. Client can proof and approve without leaving the page.
📁
Raw Photos
A clean page with one button linking to the Google Drive or Dropbox folder you've shared. No confusing folder links in text.
ℹ️
Details
Booking summary — event date, type, location, package, and deliverable checklist. Clients see exactly what was agreed.
Video
Album
Raw
Details
Sofia & James — Barat Shoot
Smart sharing
Light & dark theme

Client's preference,
their choice — always

A small toggle in the portal header lets clients switch between light and dark mode. Their preference is saved in a cookie so it persists across every visit.

Usman Zubair Photography
Sofia & James · June 2025
☀️ Light
Usman Zubair Photography
Sofia & James · June 2025
🌙 Dark
🌙
Client-controlled preference
The toggle sits in the portal header on every page. One tap switches the entire portal between warm cream and deep ink.
🍪
Remembers their choice
Preference is saved in a cookie. If they switch to dark mode today, it's still dark when they return tomorrow.
🎨
Both themes fully designed
Light mode uses warm cream tones matching your photography aesthetic. Dark mode uses deep ink with gold accents — both feel premium.
📱
Respects system preference
Clients who prefer dark mode on their phone get a portal that feels right immediately — no jarring white flash on open.

Give every client
a portal as impressive
as your photography.

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